Exhibitor Resources

Please contact AFS Director of Sales Blake Finger with any questions.
Please send all on-site exhibit representatives to Blake Finger 

Venue Information

Gaylord Texan Resort & Convention Center 
1501 Gaylord Trail 
Grapevine, TX 76051 
(817) 778-1000 

Lodging Information

Gaylord Texan Room Rates: AFS has secured a special room rate of $279 per night until Wednesday, August 20, 2025 or until the room block is exhausted, whichever comes first. Make your reservation here.

Move-In/Move-Out Information

Exhibitor Move In:
Thursday, September 11, 2025
6:00 AM – 11:00 AM
Location: Tate C

Exhibitor Move Out:
Sunday, September 14, 2025
1:00 PM – 6:00 PM
Location: Tate C  

Exhibit Hours

Thursday, September 11: 11:00 AM – 6:00 PM
Friday, September 12: 7:00 AM – 6:00 PM
Saturday, September 13: 7:00 AM – 4:30 PM (evening reception at Glass Cactus – All are invited)
Sunday, September 14: 7:00 AM – 1:00 PM

Exhibit Includes

Dependent on booth type. Specifics found here: https://afs.memberclicks.net/assets/docs/25annualmeeting/AFS%20prospectus%202025.pdf 

SEE BOOTH MAP HERE (coming soon)

Online Ordering Form

AFS looks forward to partnering with Alliance for exhibitor services. The company point of contact should receive an email from Alliance at least 60 days prior for exhibitor ordering information. Emails will come from [email protected] – please allow that email as a trusted sender.  

Alliance Contact: Shae Lepere at [email protected]

Social Media Badges

Download your own social media badge and let people know you will be a big part of the 2025 Annual Meeting!