Speaker Resources

Pre-Conference

Speaker Agreement

• If you have not filled out your speaker agreement, please do so here:
  
  

  SPEAKER AGREEMENT FORM

Registration

• Go to the conference website and click ‘Register Today’. Please be sure to register for the conference by June 20.
• Refer to your email from Christian Walth for a promo code to register for free. Please contact [email protected] if you need the code resent.

Hotel

• The conference will be held at the Gaylord Texan in Grapevine, Texas
  Address: 1501 Gaylord Trail, Grapevine, Texas 76051
• AFS has secured a special room rate of $279 per night until Wednesday, August 20, 2025 or until the room block is exhausted, whichever comes first.
• Each speaker will receive 2 nights free at the hotel. Please register using the booking link below, send us your confirmation number, and AFS will cover the charges.

• AFS will not reimburse hotel expenses from other hotels. Please book your room early as a sellout is anticipated.
  
  

  BOOK YOUR ROOM

Session Changes and Presentation Materials

• Once your presentation and handouts are completed, please upload them as a PowerPoint (NOT PDF) to the Google Drive that was sent to you via email and labeled as the following:
• Presentations: PresentationTitle_SpeakerName_PPT
• Handouts: PresentationTitle_SpeakerName_Handout1
• Handouts and presentations will be made available to attendees through the AFS website.
  Speakers are responsible for bringing physical handouts to their session if desired.
  
  

  DOWNLOAD POWERPOINT TEMPLATE

• Slide Format: 16:9
• **Changes/edits to your session and uploading of your presentation materials should be completed no later than August 14, 2025 and submitted via email to Christian at [email protected]

AV

• The following items will be provided in your session meeting room:
• Laptop with presentation loaded
• LCD Projector and Screen
• 1 Wireless Microphone and Podium
• Slide Advancer/Clicker

If you bring your own laptop, please ensure you have the necessary adapters. 

Before You Go

What to Bring

• Flash drive with Presentation (as a backup)
• Handouts (if applicable)
• Adaptor (if you are bringing your own computer and it's an Apple, we suggest you bring an adapter for lightning plug to HDMI)

Conference Arrival

• Check-in Information
• Upon arrival, check in at the Conference Registration Desk
• Parking is not free at the venue
  
  

  SEE PARKING OPTIONS HERE