Speaker Resources

Pre-Conference

Speaker Agreement

• If you have not filled out your CineMed education form for your session, please do so below:

CineMed Form

Registration

• Go to the conference website and click "Register." Please be sure to register for the conference by June 26, 2026
• Refer to your email from [email protected] for a promo code to register for free. Please contact [email protected] if you need the code resent.

Hotel
The conference will be held at the Gaylord National in Washington DC, 201 Waterfront Street, National Harbor, Maryland 20745

• Each speaker will receive 2 nights free at the hotel. Please register using the booking link below, and AFS will cover the charges
  • AFS will only cover 2 nights within the AFS Room Block at the group rate. Book your room early as the block is expected to sell out.

 Session Changes and Presentation Materials

• Once your presentation and handouts are completed, please upload them as a PowerPoint (NOT PDF) to the Dropbox Link that was sent to you via email and labeled as the following:
  • Presentations: PresentationTitle_SpeakerName_PPT
  • Handouts: PresentationTitle_SpeakerName_Handout1
• Handouts and presentations will be made available to attendees through the AFS website. Speakers are responsible for bringing physical handouts to their session if desired.
  • Slide Format: 16:9
  • Download Slide Template HERE 
    
    **Changes/edits to your session and uploading of your presentation materials should be completed no later than September 3, 2026 and submitted via email to Christian at [email protected].

AV
The following items will be provided in your session meeting room:

• Laptop with presentation loaded
• LCD Projector and Screen
• 1 Wireless Microphone and Podium (Lavalier microphone will be available)
• Slide Advancer/Clicker

If you bring your own laptop, please ensure you have the necessary adapters (for Courses ONLY – personal laptops cannot be used in the General Session room).

Before You Go

What to Bring

• Flash drive with Presentation (as a backup)
• Handouts (if applicable)
• Adaptor (if you are bringing your own computer and it's an Apple, we suggest you bring an adapter for lightning plug to HDMI)

Conference Arrival

Check-in Information

• Upon arrival, check in at the Conference Registration Desk
• Parking is not free at the venue
  • On-Site parking: Hourly: $22; Daily: $46; Valet Daily: $70
  • Self-parking: 0-1 hour $22, 1-3 hours $32, 3 plus hours $46
  • Valet parking: 0-2 hours $43, 2-24 hours $70

During the Conference

We will have our onsite A/V team available throughout the conference to help ensure all presentations are properly uploaded and ready to go.

• Please stop by Room Chesapeake A at least one hour prior to your presentation to confirm your slides and materials with the A/V team.
• If you have any questions during the conference, please visit the registration desk for assistance.